Regulations of the “Your Friends at Astek Polska” Programme

1. Organiser – Astek Polska Spółka z ograniczoną odpowiedzialnością with its registered office in Warsaw (postal code: 00-133) at Al. Jana Pawła II 22, entered into the Register of Entrepreneurs kept by the District Court for the Capital City of Warsaw in Warsaw, 12th Commercial Division of the National Court Register under the KRS number 0000271963, NIP (Tax Identification Number) 521- 342-02-14, with share capital of PLN 50,000.00
2. Regulations – these Regulations “YOUR FRIENDS AT ASTEK POLSKA”
3. Programme Participant – a natural person with full legal capacity who will send Recommendations to the Organiser, excluding entities with legal personality and entrepreneurs conducting business activities who provide professional recruitment services, as well as employees and associates of the Organiser and companies related by capital or personally to the Organiser, in particular being a parent company or a related company within the meaning of 4 of the Commercial Companies Code in relation to the Organiser, who are an Office Employee.
4. Recommendation – submitting the Candidate’s CV together with contact details by the Programme Participant in response to the Organiser’s announcement; a Candidate may be referred under the Programme only once, and where several Programme Participants refer the same Candidate, the Bonus shall be granted to the first Programme Participant who referred the Candidate, subject to §2 section 6 of these Regulations.
5. Programme – the “YOUR FRIENDS AT ASTEK POLSKA” programme described in these Regulations.
6. Bonus – the amount paid in accordance with these Regulations.
7. Candidate – a natural person who meets the formal requirements specified in the Organiser’s recruitment announcement, working or providing services in the areas of IT, Telco or Engineering for the Organiser’s Client (excluding employees and collaborators of the Organiser’s internal structure, as well as employees or collaborators who have previously performed work or services directly for the Organiser), who has not been previously registered in the Organiser’s database nor in the database of any company that is capital‑ or personnel‑related to the Organiser, in particular a parent company or an affiliated company within the meaning of Article 4 of the Polish Commercial Companies Code in relation to the Organiser.
8. Database– internal contact database of the Organiser and companies related by capital or personally to the Organiser, in particular being a parent company or a related company within the meaning of Art. 4 of the Commercial Companies Code in relation to the Organiser.
9. Organiser’s School– a training group run by the Organiser aimed at teaching industry skills.
10. Competence Centre– a team of natural persons possessing specialist knowledge in a given field, who are employed by or cooperate with the Organiser on the basis of agreements or arrangements other than an employment contract, in particular civil‑law contracts
11. Head of the Competence Centre– a natural person who is employed by the Organiser or cooperates with the Organiser on the basis of agreements or arrangements other than an employment contract, in particular civil‑law contracts, and who is responsible for managing or co‑managing the given Competence Centre, including a person who is part of ASMO (ASTEK Service Management Organization).
12. Office employee– a natural person who is employed by or cooperates on the basis of agreements or arrangements other than an employment contract, in particular civil‑law contracts, with the Organiser or with a company that is capital‑ or personnel‑related to the Organiser, including in particular a parent company or an affiliated company within the meaning of Article 4 of the Polish Commercial Companies Code in relation to the Organiser, being part of the Organiser’s internal structure, in particular a member of the Talent Acquisition, Sales, Administration, Legal, Marketing or Finance teams.
13. Organiser’s Client – an entity with which the Organiser has established business relations and which is the recipient of the work or services provided by the Organiser.

1. Participation in the Programme is voluntary and free.
2. The Organiser declares that the Programme is not a game of chance, raffle lottery, mutual bet, a game whose outcome is random, or any other form provided for in the Act of 19 November 2009 on gambling (Journal of Laws of No. 2025, item 595, as amended).
3. In order to participate in the “Your friends at Astek Polska” programme, you must recommend a Candidate to the Organiser by submitting his or her CV, obtained from the candidate containing statement included in the CV by the Candidate, provided he or she expresses consent voluntarily:

“I agree to the processing of my personal data by Astek Polska sp. z o.o. for the purposes of conducting the recruitment process as part of the “Your Friends at Astek Polska” programme.

4. The Programme Participant is obliged to keep the Candidate’s personal data contained in the form and in the Candidate’s resume confidential indefinitely, especially during the recruitment process.
5. If several Programme Participants submit the same Candidate’s CV, the Bonus will be granted to the person who sent the Candidate’s CV first.
6. The Recommendation shall be valid for a period of 6 (six) months calculated from the date of submission of the Candidate’s CV. Upon expiry of this period, in the event that cooperation/employment with the recommended Candidate is established, the Recommendation Bonus shall not be due and shall not be awarded. Where any Program Participant makes a (first or subsequent) Recommendation of the same Candidate after the expiry of the validity period referred to in § 2 section 6 sentence 1 of the Regulations, no Program Participant shall be entitled to receive the Recommendation Bonus (neither for the first nor any subsequent Recommendation) in respect of the same Candidate.
7. The bonus is granted and paid out in accordance with the conditions specified in §5 of these Regulations.
8. These Regulations do not apply to the recommendations of Candidates for the Organiser’s School and companies related by capital or personally to the Organiser, in particular being a parent company or a related company within the meaning of Art. 4 of the Commercial Companies Code in relation to the Organiser.
9. Pursuant to these Regulations, a Candidate may not be a natural person who participates or has participated in a training programme conducted by the Organizer’s School, or who is included in the database of the Organizer or of a company affiliated with the Organizer by capital or personal links, in particular a parent company or an affiliated company within the meaning of Article 4 of the Polish Commercial Companies Code in relation to the Organizer.
10. The Bonus provided for in these Regulations may not be granted to Heads of Competence Centers or Office Employees. Heads of Competence Centers and Office Employees are excluded from the application of these Regulations and may not participate in the Program.

1. A Program Participant may participate in the Program regardless of whether he or she has previously taken part in a recruitment process conducted by the Organizer, subject to § 2 sections 9 and 10 of the Regulations.
2. By participating in this Programme, the Participant accepts the terms of these Regulations.
3. The Programme Participant cannot recommend him or herself.

1. To participate in the Program, the Candidate’s CV must be submitted in compliance with the assumptions outlined in the Regulations to the following email address: recommendations@astek.net or via the “Your Friends at ASTEK Polska” form available on the www.astek.pl website.
2. One Program Participant may recommend an unlimited number of Candidates, provided that each Recommendation concerns a different Candidate.
3. The Organizer reserves the right to involve the Candidate in recruitment processes in the IT, Telco and Engineering areas conducted by the Organizer.
4. Upon receipt of the Candidate’s CV, a representative of the Organizer’s Talent Acquisition Department shall review the submitted CV in order to verify its compliance with the assumptions of these Regulations and the Organizer’s recruitment advertisement, and shall then contact selected Candidates who meet the conditions specified in the Regulations and the recruitment advertisement, for the purpose of confirming the Recommendation of their candidacy, their education and their experience in the IT/Telco/Engineering fields. If the Candidate is not aware that their CV has been submitted by a Program Participant, the Program Participant making such Recommendation shall not be entitled to the Bonus.
5. During the first contact with the Candidate, an employee of the Talent Acquisition Department shall fulfil the information obligation incumbent on the Organizer by sending Appendix No. 1 to these Regulations – “Information Obligation” – to the email address provided by the Candidate.
6. A Program Participant may withdraw a Recommendation, which shall be deemed to constitute resignation from participation in the Program by the Program Participant. A declaration of withdrawal of the Recommendation shall be sent to the following email address: recommendations@astek.net

1. 1. In the event that the Organizer establishes cooperation with the Candidate, i.e. the Candidate commences the provision of work or services for the benefit of the Organizer’s Client, the Program Participant may be entitled to receive one of the following Bonuses, subject to compliance with the requirements set out in these Regulations:
      • up to PLN 7,000 (in words: seven thousand zlotys 00/100) – for a Recommendation of a Candidate resulting in the establishment of cooperation or employment of a Candidate having more than 5 years of commercial technical/role-related experience required for the given position;
      • up to PLN 2,000 (in words: two thousand zlotys 00/100) – for a Recommendation of a Candidate resulting in the establishment of cooperation or employment of a Candidate having from 2 to 5 years of commercial technical/role-related experience required for the given position;
      • up to PLN 1,000 (in words: one thousand zlotys 00/100) – for a Recommendation of a Candidate resulting in the establishment of cooperation or employment of a Candidate having from 6 months to 2 years of experience;
      • a Bonus in an amount individually determined by the Organizer for a Recommendation, provided that such amount shall be specified by the Organizer at the stage of posting/publication of the advertisement subject to Recommendation.
   2. The Organizer reserves the right to verify the actual skills possessed by the Candidate and, on this basis, to assign the Candidate to an appropriate group, classifying the Candidate as having greater or lesser experience depending on the knowledge and skills demonstrated during technical assessments.
   3. The Recommendation Bonus shall be awarded to the Program Participant who submitted a Recommendation meeting the criteria set out in these Regulations, provided that the Candidate has commenced employment with the Organizer or cooperation with the Organizer in performing tasks for the Organizer’s Client, as advertised in the relevant recruitment announcement, for at least 144 (one hundred and forty-four) clock hours within 30 (thirty) consecutive business days of work or service provision. The Bonus shall not be paid in the event of any breach of these Regulations by the Program Participant. The Bonus shall also not be due in the event that the Candidate performed work or provided services directly for the Organizer prior to commencing employment or service provision for the Organizer’s Client.
   4. The Bonus shall be paid in two equal instalments – the first half upon completion of the Candidate’s first calendar month of employment or cooperation in performing tasks for the Organizer’s Client, and the second half in the fourth month of the Candidate’s employment or cooperation in performing tasks for the Organizer’s Client – in both cases, however, not earlier than after the Candidate has performed the minimum number of hours for the Client specified in § 5(3) of these Regulations.
   5. The Organizer’s decision to pay the Bonus to the Program Participant shall be communicated by the Organizer’s Talent Acquisition Department (which shall contact the Program Participant using the phone number or email address provided by the Program Participant when submitting the Recommendation).
   6. In the case of individuals conducting business activity, the Bonus shall be paid on the basis of a VAT invoice issued by the Program Participant, with a payment term of no less than 21 days.
   7. Should the Organizer require any information from the Program Participant necessary to verify data relevant to the proper payment of the Bonus, including, in particular, information referred to in § 5(6) of these Regulations, a representative of the Organizer’s Talent Acquisition Department shall promptly contact the Program Participant to provide such information. If the Program Participant fails to provide the information referred to in § 5(6) of these Regulations or in the preceding sentence, the Organizer reserves the right to suspend or refuse payment of the Bonus.
   8. After the Program Participant signs the contract mentioned in §5, section 5 of the Regulations, the Bonus payment will be made in accordance with the provisions of the Regulations.

1. The Data Controller for the personal data of Program Participants is Astek Polska sp. z o.o., headquartered at Al. Jana Pawła II 22, 00-133 Warsaw, KRS 0000271963 (“Administrator”).
2. The Administrator has appointed a Data Protection Officer, who can be contacted via email at privacy@astek.net or by mail at Astek Polska sp. z o.o., Al. Jana Pawła II 22, 00-133 Warsaw.
3. The Administrator processes the personal data of Program Participants:
   1. To conclude and perform a contract with the Program Participant (Article 6(1)(b) of the GDPR), particularly for the payment of the awarded bonus.
   2. To pursue the Administrator’s legitimate interests (Article 6(1)(f) of the GDPR), such as creating reports, analyses, statistics, and ensuring security.
4. Recipients of Program Participants’ data may include service providers involved in the implementation of the Program, entities operating the Administrator’s IT systems or providing IT tools to the Administrator, entities providing advisory and/or consulting services to the Administrator, research agencies, banks executing payment instructions for the Bonus, and similar entities.
5. The Administrator will retain Program Participants’ data for as long as necessary to fulfill the purposes for which the data was collected or processed. The data will also be stored as required by legal and archival regulations. Data will be deleted after the expiration of the statute of limitations for claims arising from participation in the Program.
6. Program Participants have the right to:
   1. access their personal data, including the right to obtain a copy of such data;
   2. request the rectification of personal data where the data is inaccurate or incomplete;
   3. request the erasure of personal data (the “right to be forgotten”) in the following cases:
      • the data is no longer necessary for the purposes for which it was collected or otherwise processed;
      • the Program Participant objects to the processing of their data;
      • the Program Participant withdraws consent on which the processing is based and there is no other legal basis for processing;
      • the data is processed unlawfully;
      • the data must be erased to comply with a legal obligation;
   4. request the restriction of processing of personal data where:
      • the Program Participant contests the accuracy of the personal data;
      • the processing is unlawful, and the Program Participant objects to erasure, requesting restriction instead;
      • the Administrator no longer needs the data for its purposes, but the data subject requires it for the establishment, exercise, or defence of legal claims;
      • the Program Participant has objected to processing – pending verification whether the Administrator’s legitimate grounds override those of the Program Participant;
   5. request the portability of personal data where:
      • processing is based on a contract with the Program Participant or on their consent;
      • processing is carried out by automated means;
   6. object to the processing of personal data, including profiling, where:
      • there are grounds relating to the Program Participant’s particular situation; and
      • the processing is based on the necessity for the purposes of the Administrator’s legitimate interests;
   7. lodge a complaint with the competent supervisory authority, i.e., the President of the Personal Data Protection Office, if the Program Participant considers that the Administrator’s processing of personal data violates the GDPR.

1. The Program Regulations are available on the website www.astek.pl. Participation in the Program requires familiarization with the Regulations and submitting a declaration confirming that the Participant has read and understood them.
2. The Program, under these Regulations, takes effect from January 1, 2026, and applies to ongoing recommendation and bonus payment processes that were not completed before the effective date of these Regulations.
3. The Program has no time limit. However, the Organizer reserves the right to terminate it at any time. In such a case, neither Program Participants nor Candidates may assert any claims against the Organizer due to the decision to end the Program.
4. These Regulations, upon their effective date, repeal and replace all previous versions of the “Your Friends at ASTEK Polska” Program Regulations, which will no longer be in force.
5. Program Participants may report any irregularities via email to recommendations@astek.net. The Organizer will review and respond to the report within 14 days from the date of receipt.
6. The Organizer has the right to modify the Program’s terms, including its duration and the bonus payment method.
7. In unregulated or disputed matters, the Organizer has the final decision-making authority.

1. The data controller of personal data is ASTEK Polska sp. z o.o., with its registered office at al. Jana Pawła II 22, 00-133 Warsaw, Poland, KRS 0000271963 (“Administrator”).
2. The Administrator has appointed a Data Protection Officer (DPO), who may be contacted by email at privacy@astek.net or by post at ASTEK Polska sp. z o.o., al. Jana Pawła II 22, 00-133 Warsaw, Poland.
3. Candidates’ personal data are processed for the following purposes:
   1. for the purpose of conducting the recruitment process under the “Your Friends at Astek Polska” program, pursuant to Article 6(1)(a) of the GDPR;
   2. for the purpose of settling accounts with the Program Participant, pursuant to Article 6(1)(f) of the GDPR, i.e., the legitimate interest of the data controller.
4. Recipients of the data may include, for example, service providers involved in the implementation of the Program, entities operating the Administrator’s IT systems or providing IT tools to the Administrator, entities providing advisory or consulting services to the Administrator, research agencies, and similar entities.
5. The Administrator shall retain Candidates’ personal data for the period necessary to achieve the purposes for which the data were collected or otherwise processed, to the extent necessary to ensure compliance with applicable legal requirements, or as required under applicable archiving regulations. Data shall be deleted upon the expiry of the limitation period for claims arising from the Candidate’s participation in the Program.
6. Candidates shall have the right to:
   1. access their personal data, including the right to obtain a copy of such data;
   2. request the rectification of personal data where the data is inaccurate or incomplete;
   3. request the erasure of personal data (the “right to be forgotten”) where:
      • the data is no longer necessary for the purposes for which it was collected or otherwise processed;
      • the Candidate objects to the processing of their data;
      • the Candidate withdraws consent on which the processing is based and there is no other legal basis for processing;
      • the data is processed unlawfully;
      • the data must be erased to comply with a legal obligation;
   4. request the restriction of processing of personal data where:
      • the Candidate contests the accuracy of the personal data;
      • the processing is unlawful, and the Candidate objects to erasure, requesting restriction instead;
      • the Administrator no longer needs the Candidate’s data for its purposes, but the data subject requires it for the establishment, exercise, or defence of legal claims;
      • the Candidate has objected to processing – pending verification whether the Administrator’s legitimate grounds override those of the Candidate;
   5. object to the processing of personal data, including profiling, where:
      • there are grounds relating to the Candidate’s particular situation; and
      • the processing is based on the necessity for the purposes of the Administrator’s legitimate interests;
   6. withdraw consent to the processing of personal data to the extent that consent was previously given, at any time, without affecting the lawfulness of processing based on consent prior to its withdrawal.

7. The Candidate shall have the right to lodge a complaint with the competent supervisory authority, i.e., the President of the Personal Data Protection Office, if the Candidate considers that the Administrator’s processing of personal data violates the GDPR.