HVAC & Building Coordinator – Krakow, Poland (F/M)

Astek

Founded in France in 1988, Astek is a global player in engineering and technology consulting, present on five continents. With its expertise in many industrial and tertiary sectors, it supports its international clients in the intelligent deployment of their products and services, and in the implementation of their digital transformation.

Since its creation, the Group has based its development on a strong culture of entrepreneurship and innovation, and on the support and skills development of its 10 000 employees who are committed every day to promoting combination of digital technologies and complex systems engineering.

Join a Group rapidly developing in France and around the world, with a turnover of 730M€ in 2025.

More on the Group on our website https://astek.net.

Our projects

At the Engineering Competence Center, we deliver services and projects for the Automotive, Rail, and Oil & Gas sectors. Our specialized engineering teams work within project and competency groups, whose activities we manage. We also conduct training and certification programs to enhance the engineering competencies of our consultants. 

Position

We are currently looking for a candidate for the position of HVAC & Building Coordinator (he/she) for our client from the chemical industry.

Offered salary

Salary is based on experience and competencie 

You’re ideal for this role if you:

• Have 10+ years of experience in HVAC design and building engineering coordination for industrial or commercial projects.
• Hold a Bachelor’s or Master’s degree in Mechanical Engineering, Civil/Structural Engineering, Architecture, or a related field.
• Have strong expertise in HVAC systems, including heating, ventilation, and air conditioning design.
• Are proficient in AutoCAD, Navisworks, and Revit.
• Have experience using calculation software such as InstalSoft, Audytor, HAP, Trace, or PipeFlo.
• Have a solid understanding of European building codes (Eurocodes, EN standards), fire safety regulations, and safety-by-design principles.
• Have experience coordinating multidisciplinary engineering teams in FEED and EPC projects.
• Are confident preparing technical documentation, reviewing vendor proposals, and supporting procurement processes.
• Have excellent problem-solving and coordination skills, with the ability to manage multiple stakeholders.
• Have fluent English communication skills (C1 or higher), enabling effective collaboration in an international environment.

Nice to have:

• Experience working in pharmaceutical, industrial, or manufacturing projects.
• Familiarity with BIM workflows and advanced 3D coordination processes.
• Experience with technical audits and value engineering initiatives.
• Knowledge of construction cost estimation, MTOs, and BOQs. 

Your day-to-day responsibilities include:

• Designing and coordinating HVAC systems for industrial facilities, including heating, cooling, and ventilation solutions.
• Performing HVAC load calculations, hydraulic calculations, and air distribution design in line with European standards.
• Preparing construction documentation, including AFC drawings, plant room layouts, and building coordination drawings.Using AutoCAD, Revit, and Navisworks to review 3D models and resolve multidisciplinary clashes.
• Preparing Material Take-Offs (MTOs) and Bills of Quantities (BOQs) for HVAC and building systems.
• Supporting tendering processes by preparing technical documentation, evaluating vendor offers, and managing engineering changes.
• Coordinating building layouts, space allocation, and interfaces between architectural, structural, mechanical, electrical, piping, process, and HSE disciplines.
• Reviewing subcontractor documentation and ensuring compliance with project requirements and applicable regulations.
• Ensuring designs comply with Eurocodes, EN standards, fire safety regulations, and safety-by-design principles.
• Identifying technical risks and recommending improvements to optimize system performance and constructability. 

Recruitment process

Call with our Recruiter -> Call with our Business Manager -> Meeting with Client

If necessary, after call with the Recruiter, we also invite you to an additional technical verification stage.

Need more information? Contact me: agata.wojtyla@astek.net

Please be informed that we will contact only selected candidates, based on the relevant experience mentioned in the CV.

What we offer

• Long-term collaboration
• Technical training, certifications, and skills development
• Competence Center mentoring – being a member of the Competence Center community from day one is an opportunity to develop your skills, participate in various conferences, and share knowledge and experience with people who face the same challenges every day
• Clear career path
• Employee benefits package (Multisport, private healthcare, life insurance)
• Friendly working atmosphere, team-building events, and team-building meetings

Referral system

It’s not about you? Recommend us your friend and get a bonus up to 7,000 PLN

Link: https://astek.pl/system-rekomendacji/

Information clause

The controller of the personal data is ASTEK Polska sp. z o.o. with its registered office in Warsaw, Al. Jana Pawła II 22, 00-133 Warszawa, Poland. You have the right to access your data, the right to request deletion of data, etc. Detailed information regarding processing can be found HERE: https://astek.pl/polityka-prywatnosci

You have the right to withdraw your consent at any time. If you withdraw your consent, please contact us by e-mail at privacy@astek.net or in writing to the administrator’s address.

Procedure for reporting by whistleblowers at ASTEK Polska sp. z o. o. [Link]

Ref number

AO239442